Subgrant Monitoring #2:  Steps for a Successful Process (On Demand)

Subgrant Monitoring #2: Steps for a Successful Process (On Demand)

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After completing this session, participants will be able to:

  • Employ an appropriate type of monitoring that matches the assessed level of risk of subgrantees.
  • Review and recognize common indicators of risk and consider potential responses.
  • Differentiate between programmatic and financial grant monitoring and examine the components of each.
  • Access tools and techniques that support successful grant management and subgrant monitoring outcomes.
  • Use and apply the knowledge gained to assess their agency’s subgrant monitoring practices and to identify both best practices and areas for potential improvement that will lead to more efficient and effective processes.

Topics covered include:

  • Using a Risk-Based Approach in Grant Monitoring

    • Indicators of Risk from Application through Close-out
    • Administrative and Programmatic Application Reviews
    • Budget/Financial Application Reviews
    • Financial Management Questions
    • Examples of Low, Medium and High Risk Considerations
    • Examples of How to Mitigate Risk
  • Different Levels of Monitoring and What is Involved in Each
    • Desk Monitoring
    • Enhanced Desk Monitoring
    • Structured Desk Monitoring
    • Comprehensive Planned On-site
  • Using Checklists and Questions to Ask to Determine Administrative, Programmatic and Financial Compliance
  • Where to Access Other Helpful Tools and Resources

Meg Williams

Former Manager

Office of Adult and Juvenile Justice Assistance, Colorado Department of Public Safety, Division of Criminal Justice

Meg Williams retired from the State of Colorado in July of 2019.  During her 20-year tenure with the state, she served as the Manager of the Office of Adult and Juvenile Justice Assistance (OAJJA) at Colorado’s Division of Criminal Justice, Department of Public Safety. As such, she was responsible for the management of federal and state grant programs which sought to assist with and improve the criminal and juvenile justice systems. She was responsible for participation in and oversight of innumerable federal monitoring processes, both comprehensive on-site visits and desk reviews from federal funders (BJA, OJJDP, BJS, NIJ) the Office of the Chief Financial Officer and Office of Inspector General.  She was also responsible for ensuring subgrant managers for the programs she oversaw assessed the risk of subgrantees and provided the commensurate level of financial and programmatic monitoring to subgrantees. Finally, Meg was also responsible for ensuring that subgrantees were provided grant-specific training and other resources that assisted them in implementing appropriate grant management practices. 

Meg also served as a member of many inter-disciplinary boards, task forces and councils in Colorado regarding adult criminal and juvenile justice systems improvement. In 2010, Meg traveled to Tbilisi, Georgia to assist the Georgia Ministry of Justice in developing juvenile diversion programming which is now available to youth across the country and showing tremendously positive outcomes including reduced recidivism.  In 2016, she traveled to the country of Suriname and assisted their Ministry of Justice in developing and implementing a strategic plan to improve the socialization and integration of young offenders back into their communities. Key justice stakeholders continue to meet and implement the Strategic Plan. Meg is a graduate of Kenyon College in Ohio with a bachelor’s degree in Psychology and received a master’s degree in Public Administration from the University of Colorado at Denver. 


Session 2: Steps for a Successful Process
Open to view video.
Open to view video.