Subgrant Monitoring #1:  Setting the Stage for Success (On Demand)

Subgrant Monitoring #1: Setting the Stage for Success (On Demand)


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After completing this session, participants will be able to:

  • Understand the importance, and recognize the purpose, of grant monitoring as a pass-through entity of federal funds.
  • Employ grant practices to assist the SAA and subgrantees to achieve grant monitoring outcomes.
  • Employ an appropriate type of monitoring that matches the assessed level of risk of subgrantees.
  • Recognize indicators of grant fraud, waste and abuse and how to address them.
  • Differentiate between programmatic and financial grant monitoring and examine the components of each.

Topics covered include:

  • What is the purpose of subgrant monitoring?  
  • What are the expectations of federal partners regarding SAA subgrant monitoring?


    • Office of Justice Program/Bureau of Justice Assistance
    • Byrne JAG Special Conditions
    • DOJ Financial Guide
    • Code of Federal Regulations (2 CFR 200)
  • State (SAA) Monitoring Responsibilities
  • Resources that a state should have on hand (Grant Management Policies & Procedures, Grant Administrative Guide)
  • Where, When and How to Begin Addressing Subgrant Monitoring


    • Role of the subgrant application process in subgrant monitoring; how can your subgrant application give you the information you will need for later subgrant monitoring?
    • Subgrant Application Reviews
    • Financial Management Questions
    • Financial Audits
  • Establishing a subgrant application process that ensures applicants make an informed decision about their capability for compliance with federal expectations


    • General Grant Condition expectations
    • Special Conditions
    • Program and/or Grant-Specific Conditions 
    • Financial Requirements

Meg Williams

Former Manager

Office of Adult and Juvenile Justice Assistance, Colorado Department of Public Safety, Division of Criminal Justice

Meg Williams retired from the State of Colorado in July of 2019.  During her 20-year tenure with the state, she served as the Manager of the Office of Adult and Juvenile Justice Assistance (OAJJA) at Colorado’s Division of Criminal Justice, Department of Public Safety. As such, she was responsible for the management of federal and state grant programs which sought to assist with and improve the criminal and juvenile justice systems. She was responsible for participation in and oversight of innumerable federal monitoring processes, both comprehensive on-site visits and desk reviews from federal funders (BJA, OJJDP, BJS, NIJ) the Office of the Chief Financial Officer and Office of Inspector General.  She was also responsible for ensuring subgrant managers for the programs she oversaw assessed the risk of subgrantees and provided the commensurate level of financial and programmatic monitoring to subgrantees. Finally, Meg was also responsible for ensuring that subgrantees were provided grant-specific training and other resources that assisted them in implementing appropriate grant management practices. 

Meg also served as a member of many inter-disciplinary boards, task forces and councils in Colorado regarding adult criminal and juvenile justice systems improvement. In 2010, Meg traveled to Tbilisi, Georgia to assist the Georgia Ministry of Justice in developing juvenile diversion programming which is now available to youth across the country and showing tremendously positive outcomes including reduced recidivism.  In 2016, she traveled to the country of Suriname and assisted their Ministry of Justice in developing and implementing a strategic plan to improve the socialization and integration of young offenders back into their communities. Key justice stakeholders continue to meet and implement the Strategic Plan. Meg is a graduate of Kenyon College in Ohio with a bachelor’s degree in Psychology and received a master’s degree in Public Administration from the University of Colorado at Denver. 

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Session 1: Setting the Stage for Success
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Open to view video. Setting the Stage for Success